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Grant Application Materials:

Key Deadlines Date*
Notice of Request for Applications Posted on Texas Register 03/29/13 after 10 a.m. CT
Issuance of Request for Application on Electronic State Business Daily 03/29/13 after 10 a.m. CT
Submission of Questions Due 04/05/13 at 2 p.m. CT
Official Responses to Questions Posted 04/12/13, or as soon thereafter as practical
Application Deadline 04/26/13 at 2 p.m. CT
Grant Award/Contract Execution 05/26/13, or as soon thereafter as practical
*Dates may be subject to change

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Stimulus Information
If you’re looking for information related to the American Recovery and Reinvestment Act, please refer to our SECO Stimulus Funds section.

Alternative Fuels Initiatives Grant Program
(SEP Program2.2)

Introduction

Under the State Energy Program (SEP), the Texas Comptroller of Public Accounts (Comptroller), State Energy Conservation Office (SECO), has approximately $1,400,000.00 available as grant funding for eligible public entities to transition vehicle fleets to alternative fuels. Funding is also available for the conversion of existing vehicles to alternative fuels.

Comptroller and SECO reserve the discretion to make multiple grant awards under the terms of this RFA.

Eligibility

  • Applicant must be a Texas political subdivision or a taxpayer-supported Texas Independent School district (ISDs).
    • Charter schools, county juvenile detention centers or Juvenile Justice Alternative Education Programs are not eligible.
    • For the purposes of this funding opportunity, schools within the Windham School District do not qualify.
  • Applicant must provide documented evidence of matching funds totaling at least 20% of the total project costs (not 20% of the maximum total grant per vehicle/applicant given below).
  • Grants may cover up to 80% of the incremental costs related to the purchase of electric/alternative fuel or hybrid vehicles and conversion of vehicles to alternative fuels.
  • Maximum grant per vehicle - $10,000 light to medium duty; http://www.afdc.energy.gov/fuels/, go to tools
  • Maximum grant per vehicle – $50,000 heavy duty; http://www.afdc.energy.gov/fuels/, go to tools
  • Maximum total grant per applicant - $200,000
  • Competitive grants; cost-reimbursement basis.

For the purpose of this funding opportunity, alternative fuels include: compressed natural gas (CNG); liquefied petroleum gas (LPG); liquefied natural gas (LNG); electric vehicles; and hybrid vehicles which operate on both conventional fuel and battery electrical power.

General Guidelines

  1. The Comptroller is accepting applications for competitive grants on a reimbursement basis from eligible entities. Applications must be complete, including all attachments, and submitted in accordance with the Grant Application Deadline & Delivery Requirements given below.
  2. Grant funds may be used for the incremental cost of purchasing hybrid or alternative fuel vehicles; converting existing vehicles (model year 2012 or newer) to alternative fuels. The incremental costs will be determined by the base price of the comparable conventional Original Equipment Manufacturer (OEM) vehicle, versus the hybrid or alternative fuel vehicle price.
  3. If a grant or grants is awarded under the terms of this RFA, the grant will be funded on a cost-reimbursement basis through a binding grant agreement.
  4. If a grant or grants is awarded under the terms of this RFA, the maximum anticipated grant amount available per applicant is $200,000.
  5. Indirect costs are not allowable for purposes of the grant funding available under this RFA.
  6. For this RFA, applicants must provide a minimum match of 20% of total project costs.
  7. Comptroller may request additional information from applicants at any time prior to making a grant, if any, under the terms of this RFA in order to effectively evaluate any application submitted. Comptroller and SECO shall have no liability whatsoever for any costs or expenses of any kind that may be incurred by applicants in responding to this RFA
  8. Ninety percent (90%) of the grant funding will be available after purchase of the approved vehicles, items, or other approved equipment; however; the grant funding will be disbursed on a cost-reimbursement basis to the grantee, if a grant is awarded under this RFA. The final ten percent (10%) of grant funding will become available after final closeout documents submitted by grantee, in accordance with the grant agreement and Comptroller and SECO requirements, are verified and approved, including documented expenditure of all required matching funds.
  9. If a grant is awarded under the terms of this RFA, the grant funds must be expended by August 31, 2013.

Grant Application Deadline & Delivery Requirements

  1. Applications must either be mailed or hand-delivered to: Texas Comptroller of Public Accounts, Attn: Jason Frizzell, Assistant General Counsel, Contracts, Room 201, LBJ State Office Building, 111 E. 17th Street, Austin, Texas, 78774 (Issuing Office). Comptroller will NOT accept applications submitted via facsimile transmission or via electronic mail.
  2. Applicants must provide one (1) complete signed original and five (5) copies of the application and supporting documents in a sealed envelope or box. The sealed box or envelope shall be labeled with “RFA No. AF-G1-2013, SECO Alternative Fuel Grant Program” and applicant’s name and address.
  3. Grant applications must be received in the Issuing Office no later than 2:00 pm CT on Friday, April 26, 2013, as provided in the in the Schedule of Events and Project Time Line set forth above. Late applications will not be accepted or considered under any circumstances.
  4. Comptroller’s regular office hours are 8:00 am to 5:00 pm, Monday through Friday, excluding holidays. Applicants may deliver applications (enter through the 17th Street entrance) during regular office hours up to the final deadline of 2:00 pm CT, on April 26, 2013.

Questions

All written questions must be received in the Issuing Office not later than 2:00 p.m. (CT) on April 5, 2013. Prospective applicants are encouraged to send questions via email to contracts@cpa.state.tx.us or fax to (512) 463-3669 to ensure timely receipt. On or about April 12, 2013, or as soon thereafter as practical, Comptroller expects to post responses to the questions received by the deadline on the Electronic State Business Daily website and this site. Late Questions will not be considered under any circumstances.

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